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The meeting Commenced at 17.03 hours.
Members Present: Chairman: Pam Storey. Secretary: Sid Morrison.
Membership Secretary: Derek Martin. Member: Sam Black. Member: Jack
Borland. Member: Pat Seabrook.
1: Apologies for absence
President: Geoff Oliver. Ultra Cup Complier: Roy Grew. Newsletter
Editor: Kathy Crilley.
In the absence of the President: Geoff Oliver the Chairman: Pam Storey
called the meeting to order.
2: Presidents remarks
Regrettably with the change of venue from Luton to Epney I must be
absent, my sincere apologies.
Many thanks to all our officers for the work done over the past year, it
is so very easy to take so much for granted having had experience within
the major officers of the club. I know and fully appreciate the work
involved, likewise the work done by our Chairman, Mark Green and
Secretary Sid and all others that supported the Crawley races and the
continuation of the Faversham Festival.
Congratulations to our young/old stalwarts, such as Sharon Gayter,
Sandra and Richard Brown for their high-class performances these have
been documented in the Mercury. Are such efforts being obtained by other
members, particularly first claimers of the club, if they are then I
know Kathy our Newsletter Editor would be pleased to know more.
Membership Secretary Derek Martin who also is participating in races is
experiencing great difficulties in getting the relevant information from
our members. Without the support of more members the production of a
good ultra news magazine is somewhat wasteful of club funds. With so
little about our own member’s exploits, results and positive comments
many must be tired of reading the same names within each magazine. This
lack of support has caused Roy Grew not to carry on with the compilation
of the ultra marathon cup this year; he feels there was insufficient
interest from our members to continue. Roy has received no feedback, no
results and no comments at all from our members; with a few exceptions,
in Roy’s opinion he feels he is wasting his time.
Like Roy, I feel we should introduce a subvention of say £100 to the 1st
Male and 1st Female, this is not a great prize but it would
offset the very high race entry fees. Participation by at least 20
members should make it viable, with the member’s best time taken from 3
races selected from 20 nationwide events.
Ron Hindley is in favour of this and it should be discussed by
the committee and pushed hard by the members, with at least one to take
the reins over the year. It has also been an increased tendency to
delete age categories from races it is hoped that the club can rectify
this.
Athletics Weekly has not heard my loan voice or Road Runners Club,
perhaps a keener liaison with Athletics Weekly and ultra organisations
would gain more positive action possibly leading to regular news on
records on age categories etc, forgive these positive moans but some
hard thinking and action can be good for all.
3: Confirmation of minutes 2006
These were received and adopted as a true record of business discussed.
Proposed by: Chairman, Pam Storey. Seconded by: Membership Secretary,
Derek Martin. Agreed by all.
4: Matters arising from the minutes 2006
No matters arising. Agreed by all.
5: Chairman’s report
Thanked all present members for attending the meeting, there was not a
quorum at the last AGM so a postal vote was done for the election of
officers.
I am in agreement with our President that some changes should be made to
our association to try and retain members and recruit new ones, maybe
again we should look at the possibility of our members transferring to
the Road Runners Club. We have at present 61 paid up members many of
these members are only paying £5 per annum as their standing orders were
never amended when the subscription rate was increased, the Association
is losing a lot of income from these members.
Interest in the ultra cup is dwindling so perhaps it is time to call it
a day, maybe another form of competition between members could take
place; open to ideas.
There have been some good new long distance races over the past year and
this year a few more long distance events are being planned, so it would
be nice of our members if they would support these events.
Once again the Road Runners Club have agreed to help with the cost of
the Crawley 6 and 12-hour race so hopefully this will be a more
successful event, it would be nice to see more of our members on the
track.
The Anglo Celtic Plate 100km race is being held at Cardiff on the 18th
May2008. The Faversham race is becoming very popular with most of the
organising being done by Sid Morrison as Mark Green works away from home
a lot. It will be proposed that the association will take over the
organisation of the event.
My thanks go out to the committee especially Kathy who produces an
excellent magazine, will members try and recruit new members, membership
forms are available on request.
6: Secretary’s report
We received 2 club entries to the London Marathon for 2006; no draw was
taken as only 2 members had declared their rejection slips, these were
given to the Chairman, Pam Storey and myself (Sid Morrison).
Treasurer, Philip Slater declared his rejection but this was too late.
We have a website under construction but as the web space needs to be
managed and paid for to Valueweb.com a payment of £124.00 needs to be
cleared, this has been paid by my business Morrison Construction, if
payment could be made payable to me then the website could be active.
7: Treasurers report
Philip was not available and no accounts were produced.
8: Membership Secretary’s report
This year subscriptions received by cheque amounted to 27, standing
orders 37 giving a total of 64.
The sharing of information in the club
between the Treasurer and the Membership Secretary is important; the
Treasurer needs to know how much money there is coming in and the
Membership Secretary tells the Treasurer what money has come in by
cheque. On the other hand the Membership Secretary needs to know from
the Treasurer, which members have joined by standing order.
The Membership Secretary
pointed out that it is necessary to have a master database for the Membership Secretary and
the Treasurer for obvious reasons (a) the club knows how many members it
has (b) how much money it is getting in (c) increasingly important, so
that the membership can communicate with its members, notably by email.
The main aim of the exercise is to create a database of all members
allowing the sharing of information between the Membership Secretary and
the Treasurer. This will have to be discussed with Philip and until the
database is operational we really can’t move forward.
9: Newsletter Editors report
2007 saw 3 issues of the Mercury published, as the membership of the
100km Association has diminished, the production line of the Newsletter
has speeded up, 100 copies is easier to handle and quicker to print than
200 copies, size of each issue is set for 18 pages plus a couple of
flyers for race entry forms; this is the maximum size for A4 envelope to
be posted by 2nd class. As a result of a lost membership
total cost of production including postage has come down.
As always I rely on a few members to send in material to be published
luckily Hilary Walker has given me permission to take reports off the
IAU website. Sharon Gaytor also sends in her reports. No one seems to be
sending results for the Ultra Cup Competition hence nothing in the
Mercury for a long time. I would urge everyone to send me a copy
electronically (I simply do not have the time to retype a page of hand
written script.)
Apart from our President I rarely receive any feedback as to the
content’s frequency, relevance and usefulness etc, I am merely producing
what I think members might want to read, sadly a lot of it can be found
on the Internet, am I wasting my time? As for communicating to the
membership I still firmly believe that a website would reach a lot of
people, current members and more importantly potential members, if
necessary I am willing to build a dummy website to demonstrate what can
be achieved.
10: Ultra Cup Compliers report
Roy gave no report other than what was previously discussed.
11: Election of officers
President: Geoff Oliver. Chairman: Pam Storey. Secretary: Sid Morrison.
Treasurer: Philip Slater. Membership Secretary: Derek Martin. Newsletter
Editor: Kathy Crilley. Ultra Cup Complier: Roy Grew. Kit Officer: Ian
Stone. Elected unopposed.
Proposed by the Chairman Pam Storey. Seconded by Member Pat Seabrook.
Agreed by all.
12: Any other business
1: Membership fees was discussed and with the affiliation fees and
registration of our membership to England Athletics it was agreed to
raise the membership fee from £8 to £10 this was proposed by Secretary:
Sid Morrison. Seconded by Member John Borland. Agreed by all.
2: Agreement was reached that a payment of £200 should be made available
to the organisers of the Crawley 6/12-hour track race and £200 to the
Faversham 6/12-hour race made payable from the 100km Association. Agreed
by all.
3: Agreement was reached that a payment should be made to Secretary: Sid
Morrison from the 100km Association for £124.This covers the expenses
paid out for the website. Proposed by the Chairman: Pam Storey. Seconded
by Pat Seabrook. Agreed by all.
4: Alan Young and Adrian Stott are organising a 24-hour and a 100km race
at Perth Scotland on the 6th and 7th September
2008 around a park. No clear details are available at the moment.
5: London to Brighton is on but it is a trail race and entry fees are
very expensive, £55 to enter.
6: Tom Scriven is organising an event at Exeter on the 20th
Sept 2008 possibly a 100/50km around a running track.
7: Boston 6/12 hour is twinned with the Crawley 6/12 hour this race is
the last weekend in August 2008.
13: Date of next AGM
Date to be arranged later in the year.
Meeting closed at 1750 hours
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